WEBVTT

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[Music]

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welcome to the online training module

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on certification application part of the

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auditing rules e-course

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during this video we will explain what

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steps our certification body or cb

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needs to go through during the

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certification application additionally

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we will quickly explain what

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requirements to meet during this process

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after completing the online module you

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will be able to identify what sort of

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data is

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asked from certificate holders for you

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as a certifier or lead auditors to be

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able to prepare for the audits

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this module is applicable for both farm

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and supply chain scopes

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this video is meant for cb personnel

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from rainforest alliance approved

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certification bodies

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but may also be interesting for

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certificate holders who wish to

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understand

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more about how audits are conducted in

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the rainforest alliance certification

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program

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there are many steps before an audit

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takes place

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often the magic starts in the field when

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a supply chain actor

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such as a trader or a supermarket asks

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its supplier

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if they are certified producers or other

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supply chain actors

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start their journey to become certified

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this way they would have better access

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to the market

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once they find out the procedure and

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select a viable certification body

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they contact the cb to kick off the

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certification

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process the preparation for obtaining a

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rainforest alliance certification

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carried out between

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applicants and certification bodies is

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known as a certification

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application in this step both parties

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review all the information related to

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the certification program

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including the applicable forms

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checklists and associated fees

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this will ensure that applicants have a

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thorough understanding of the

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certification program

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before submitting an application

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all rainforest alliance approved cbs

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must have a procedure in place for

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tentative certificate holders to follow

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to arrange an audit

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the process should be effective and

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documented to ensure that cbs

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receive complete and accurate data to

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make a comprehensive audit plan

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this way the audit team is more likely

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to reach its audit objectives

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once the cb has explained to the

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certification applicant the procedure to

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follow and the information to be

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requested

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the certification application process

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has officially begun

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the program management team composed of

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the scheme manager

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certifier and database administrator

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reviews the information sent by the

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applicant too

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make sure that the cb has enough

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information over the applicant

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to plan and conduct a certification

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audit define the certification scope

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and activities and select the adequate

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audit team members

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after carefully reviewing all

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information and documentation from the

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applicant

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the program management team must decide

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is this a valid application

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if not then the program management team

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can ask for further information from the

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applicant

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if indeed the team considers the

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application satisfactory

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then the certifier shares the applicants

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those year to the newly formed audit

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team

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the audit team then prepares and

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executes the audit at least

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four weeks before the first date of the

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audit to meet these deadlines

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the now tentative certificate holder

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must share the audit preparation data at

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least

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four weeks before the audit takes place

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this can be tricky

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this is why the rule 2.2.3 allows

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cbs to postpone the audit date in case

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the audit team has not received the

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information

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needed to draft a viable audit plan you

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can go to section 1.4

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of the certification rules where you can

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find out more about the certification

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process

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if everything goes according to plan and

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the certificate holder updates or

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provides the missing information

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then the audit team has everything they

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need to carry out a successful audit

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in this module you have learned how the

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certification process is kicked off

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what is the data needed to start the

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audit planning and relevant timelines to

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ensure the audit is planned

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properly thank you for watching see you

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next time

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you