WEBVTT 00:00:00.000 --> 00:00:08.270 00:00:08.270 --> 00:00:10.810 Welcome to the online training module on Extensions. 00:00:11.300 --> 00:00:14.830 During this module, We will look into extensions and their different types 00:00:14.920 --> 00:00:17.940 as well and what rules and requirements apply to each. 00:00:18.580 --> 00:00:20.420 After completing this module, you will 00:00:20.420 --> 00:00:22.500 know the different types of extensions possible 00:00:22.680 --> 00:00:25.340 in the Rainforest Alliance Certification program and 00:00:25.340 --> 00:00:27.050 understand what conditions apply 00:00:27.070 --> 00:00:28.830 when a certificate holder requests them. 00:00:29.540 --> 00:00:32.310 This video is meant for CB personnel from Rainforest 00:00:32.310 --> 00:00:33.950 Alliance Approved Certification Bodies 00:00:34.130 --> 00:00:36.460 but may also be interesting for Certificate Holders 00:00:36.460 --> 00:00:38.720 who wish to understand more about how audits are 00:00:38.720 --> 00:00:40.390 conducted in the Rainforest Alliance 00:00:40.390 --> 00:00:41.620 Certification Program. 00:00:42.300 --> 00:00:44.110 This module is applicable for both 00:00:44.110 --> 00:00:45.540 Farm and Supply Chain Scopes. 00:00:46.280 --> 00:00:48.380 Okay, let’s get right to it! 00:00:50.340 --> 00:00:52.480 Imagine a certificate holder has already 00:00:52.490 --> 00:00:53.770 gained a certification. 00:00:54.750 --> 00:00:56.410 In this certificate, you can see the 00:00:56.410 --> 00:00:58.930 different stakeholders, activities, processes, 00:00:58.970 --> 00:01:00.420 and sites that are involved in 00:01:00.420 --> 00:01:01.830 producing goods such as 00:01:01.830 --> 00:01:03.570 cocoa butter or green coffee. 00:01:03.660 --> 00:01:06.000 But what happens if the certificate holder wants 00:01:06.000 --> 00:01:07.520 to change anything about their 00:01:07.530 --> 00:01:08.990 defined certificate scope? 00:01:09.360 --> 00:01:11.360 For example, when the certificate holder 00:01:11.370 --> 00:01:13.270 wants to increase their production area 00:01:13.450 --> 00:01:14.890 or add new members to the group. 00:01:15.600 --> 00:01:17.200 Let’s go over the basic process 00:01:17.240 --> 00:01:18.610 of requesting an extension! 00:01:19.540 --> 00:01:21.490 When a certificate holder wants to include 00:01:21.500 --> 00:01:23.250 more than what is currently defined 00:01:23.260 --> 00:01:24.360 in their certificate scope, 00:01:24.740 --> 00:01:26.470 they need to request an extension. 00:01:26.810 --> 00:01:29.080 To do this, the applicant needs to update 00:01:29.080 --> 00:01:31.020 their profile data on the Rainforest Alliance 00:01:31.020 --> 00:01:32.690 Certification Platform and 00:01:32.690 --> 00:01:34.320 inform their certification body. 00:01:34.980 --> 00:01:36.500 This process is called a 00:01:36.500 --> 00:01:38.110 “scope extension process”. 00:01:39.090 --> 00:01:40.800 Depending on the kind of extension, 00:01:41.040 --> 00:01:43.630 new requirements will apply to the Certificate Holder 00:01:43.680 --> 00:01:46.310 and different forms of verification will be necessary. 00:01:47.010 --> 00:01:49.160 No extension shall be considered certified 00:01:49.180 --> 00:01:51.600 until the extension process has been finalized. 00:01:52.040 --> 00:01:54.340 Certificate holders can request extensions 00:01:54.360 --> 00:01:56.620 of their certificate scope in several aspects: 00:01:57.230 --> 00:01:58.880 They can extend the expiration date 00:01:58.910 --> 00:01:59.810 of their certificate. 00:02:00.280 --> 00:02:02.380 They can add volume, production area, 00:02:02.430 --> 00:02:03.370 or group members. 00:02:03.990 --> 00:02:05.850 They can change their traceability level, 00:02:05.930 --> 00:02:08.900 and finally, they can also add additional crops 00:02:08.930 --> 00:02:11.770 or processing activities to what is already certified. 00:02:13.910 --> 00:02:16.600 For each kind of extension, different verification 00:02:16.600 --> 00:02:18.110 rules and requirements apply. 00:02:18.880 --> 00:02:20.540 Sometimes a completely new audit 00:02:20.540 --> 00:02:22.480 needs to be done, but other times 00:02:22.480 --> 00:02:24.060 the certificate holder only needs to 00:02:24.060 --> 00:02:25.800 provide some additional information. 00:02:26.980 --> 00:02:29.480 Let’s have a look at different kinds of extensions. 00:02:30.520 --> 00:02:32.450 The first type of extension is TIME 00:02:33.190 --> 00:02:34.320 As you might have guessed, 00:02:34.440 --> 00:02:36.550 this is used when a Certificate Holder wishes 00:02:36.550 --> 00:02:39.460 to extend the period for which a certificate is valid 00:02:40.340 --> 00:02:42.330 A Certificate Holder may have a delay 00:02:42.350 --> 00:02:44.430 in delivering or selling a product that 00:02:44.430 --> 00:02:47.150 was originally agreed on in the certificate scope. 00:02:47.860 --> 00:02:49.700 Since the certificate only lasts for a 00:02:49.700 --> 00:02:51.890 specific amount of time, they might have 00:02:51.890 --> 00:02:53.990 some remaining products after the expiration date. 00:02:54.540 --> 00:02:56.900 In that case, they might need to request a 00:02:56.900 --> 00:02:59.120 time extension to sell their last remaining 00:02:59.120 --> 00:03:00.880 products to be considered certified. 00:03:01.390 --> 00:03:02.820 For farm certificate holders, 00:03:02.860 --> 00:03:05.630 an extension can be granted for up to three months. 00:03:06.040 --> 00:03:07.860 For Supply Chain Certificate Holders, 00:03:07.890 --> 00:03:09.940 it can be granted for up to 6 months. 00:03:10.670 --> 00:03:13.410 For this type of request, no audit is required. 00:03:13.660 --> 00:03:16.300 However, Rainforest Alliance reserves the 00:03:16.300 --> 00:03:18.510 right to require an extension audit or 00:03:18.630 --> 00:03:19.610 to deny the request. 00:03:20.030 --> 00:03:22.590 The second type of extension is for VOLUMES, 00:03:22.590 --> 00:03:23.800 PRODUCTION AREA, AND 00:03:23.800 --> 00:03:25.040 NUMBER OF GROUP MEMBERS 00:03:25.480 --> 00:03:27.510 Let’s say that the Certificate Holder 00:03:27.530 --> 00:03:31.030 had a higher yield than expected or expanded their farms. 00:03:31.410 --> 00:03:34.880 Then, they can request an extension of up to 30% 00:03:34.900 --> 00:03:37.080 of their volume, area, or number of farms 00:03:37.410 --> 00:03:39.390 that were originally defined in their scope. 00:03:40.370 --> 00:03:42.590 If the extension is higher than 10% 00:03:42.950 --> 00:03:44.170 an audit is required. 00:03:44.850 --> 00:03:46.640 For extensions below 10% 00:03:47.160 --> 00:03:48.910 Rainforest Alliance will decide if there 00:03:48.910 --> 00:03:51.550 is a need for an audit based on a risk assessment. 00:03:51.970 --> 00:03:55.000 The third type of extension is TRACEABILITY LEVEL 00:03:55.530 --> 00:03:57.600 When a Certificate Holder has improved 00:03:57.730 --> 00:03:59.280 the traceability of their products, 00:03:59.640 --> 00:04:01.590 they might want to become certified under a 00:04:01.590 --> 00:04:02.850 higher traceability level. 00:04:03.450 --> 00:04:05.850 In this case, the applicant needs to conduct 00:04:05.850 --> 00:04:08.270 a self-assessment to make sure that they indeed 00:04:08.270 --> 00:04:10.180 comply with all the new requirements. 00:04:11.040 --> 00:04:13.660 Based on the assessment, Rainforest Alliance 00:04:13.690 --> 00:04:15.010 updates the new requirements 00:04:15.010 --> 00:04:17.060 to comply with the new traceability level. 00:04:18.850 --> 00:04:20.860 The fourth type of extension is called 00:04:20.980 --> 00:04:22.750 Adding sites and processing units 00:04:23.620 --> 00:04:25.390 If a Certificate Holder wants to add 00:04:25.390 --> 00:04:28.020 new sites and processing units to their certificate scope, 00:04:28.300 --> 00:04:30.680 it is necessary that they implement all applicable 00:04:30.680 --> 00:04:32.660 requirements and verify the conformity 00:04:32.690 --> 00:04:35.350 of these locations through a self-assessment. 00:04:36.280 --> 00:04:38.700 A CH with no farming in scope 00:04:38.870 --> 00:04:41.280 may increase the number of sites in their certificate 00:04:41.320 --> 00:04:44.080 up to 25% without the need for an audit. 00:04:44.390 --> 00:04:47.450 If the CH wishes to increase the number of sites 00:04:47.450 --> 00:04:51.270 by more than 25%, then an extension audit is required. 00:04:52.490 --> 00:04:54.500 The fifth type of extension involves 00:04:54.500 --> 00:04:57.480 expanding the certification scope to include another crop 00:04:57.930 --> 00:05:00.360 To add another crop to the certification scope, 00:05:00.740 --> 00:05:03.180 all applicable requirements need to be implemented 00:05:03.270 --> 00:05:05.360 and a self-assessment needs to take place. 00:05:05.980 --> 00:05:08.710 In this case, an extension audit is mandatory 00:05:09.360 --> 00:05:10.970 The last extension deals with 00:05:10.990 --> 00:05:13.250 including additional processing activities 00:05:13.910 --> 00:05:15.490 Similar to other extensions, 00:05:15.880 --> 00:05:18.050 applicable requirements need to be implemented 00:05:18.090 --> 00:05:20.100 and self-assessed depending on the 00:05:20.110 --> 00:05:22.300 type of processing activities to be included. 00:05:23.420 --> 00:05:25.130 To summarize, requesting for 00:05:25.130 --> 00:05:27.720 different types of extensions is always possible 00:05:27.980 --> 00:05:29.860 but depending on the type of extension 00:05:29.890 --> 00:05:32.410 and the risk involved there will be different procedures 00:05:32.730 --> 00:05:35.190 both for the Certificate Holder and the auditing team. 00:05:36.720 --> 00:05:38.960 We hope this video gave you a good introduction 00:05:38.960 --> 00:05:40.760 to the different types of extensions and 00:05:40.760 --> 00:05:42.570 the conditions that apply for each of them. 00:05:42.990 --> 00:05:45.410 In case you need further information, please 00:05:45.410 --> 00:05:49.060 refer to Section 1.6 of Certification and Auditing Rules. 00:05:49.700 --> 00:05:51.560 Thank you for watching and see you next time!